A Step-by-Step Guide to E-Form DIR-3 KYC Filing
Filing e-Form DIR-3 KYC (Know Your Customer) is a mandatory requirement for Directors of companies registered in India to update their KYC details with the Ministry of Corporate Affairs (MCA). Here’s a step-by-step guide to filing e-Form DIR-3 KYC:
1. Preparation
- Ensure that you have the necessary documents and information ready, including:
- Director Identification Number (DIN)
- Valid mobile number and email address linked with DIN
- PAN card
- Aadhaar card or Passport (for foreign nationals)
- Digital Signature Certificate (DSC) of the director filing the form
2. Access MCA Portal
- Visit the MCA portal (http://www.mca.gov.in/) and log in using your credentials (user ID and password) or register as a new user if you don’t have an account.
3. Navigate to 'DIR-3 KYC
- Once logged in, navigate to the ‘MCA Services’ tab and select ‘DIR-3 KYC’ under the ‘e-Filing’ section.
4. Enter DIN
- Enter the Director Identification Number (DIN) for which you want to file KYC.
5. Verify Details
- Verify pre-filled details such as director’s name, father’s name, date of birth, PAN, and DIN. Ensure that the details match your identification documents.
6. Update Contact Details
- Provide your current mobile number and email address. These details will be used for OTP verification and communication.
7. Upload Documents
- Upload scanned copies of the following documents:
- Passport size photograph
- PAN card
- Aadhaar card (or Passport for foreign nationals)
- Proof of permanent address (optional)
- DSC of the director filing the form
8. Verify OTP
- Enter the OTP (One-Time Password) received on your registered mobile number and email address for authentication.
9. Submit Form
- After successful verification, click on the ‘Submit’ button to submit the form.
10. Payment
- Pay the prescribed fee for filing e-Form DIR-3 KYC. The fee can be paid online using available payment options.
11. Download Acknowledgment
- After successful submission and payment, download the acknowledgment receipt generated by the system. Keep it for future reference.
12. Verification by DIN Holder
- The e-Form DIR-3 KYC will be sent for verification to the director whose KYC has been filed. Verify the details using your DSC within the prescribed timeline.
13. Approval by MCA
- Once verified by the director, the e-Form DIR-3 KYC will be processed by the MCA. Upon approval, the updated KYC details will reflect in the MCA records.
It’s essential to ensure accuracy and completeness of the information provided while filing e-Form DIR-3 KYC. Failure to comply with the KYC requirements within the specified timelines may attract penalties and disqualification of the director.
FAQ's related to filing e-Form DIR-3 KYC:
Every individual who holds a Director Identification Number (DIN) and is a director of a company incorporated in India is required to file e-Form DIR-3 KYC annually.
The due date for filing e-Form DIR-3 KYC is typically on or before April 30th of the following financial year. However, the due date may be extended by the Ministry of Corporate Affairs (MCA) if announced.
No, a director who has been disqualified by the MCA cannot file e-Form DIR-3 KYC until the disqualification is removed or waived.
Failure to file e-Form DIR-3 KYC within the due date may result in penalties, including deactivation of DIN and disqualification from being a director.
No, e-Form DIR-3 KYC needs to be filed separately for each DIN held by a director.
Yes, foreign nationals holding DIN and serving as directors of Indian companies are also required to file e-Form DIR-3 KYC.
The documents required to be uploaded include a passport size photograph, PAN card, Aadhaar card (or Passport for foreign nationals), and proof of permanent address (optional).
Yes, a valid Digital Signature Certificate (DSC) of the director filing the form is mandatory for authentication while filing e-Form DIR-3 KYC.
No, changes cannot be made to the details submitted in e-Form DIR-3 KYC after submission. Therefore, it’s crucial to verify the accuracy of the information before submission.
These FAQs aim to address common queries related to filing e-Form DIR-3 KYC. However, it’s advisable to consult with a legal or corporate governance expert for personalized guidance and compliance with regulatory requirements.